An outdoor wedding can be a magical and unforgettable experience, surrounded by nature’s beauty and fresh air. However, planning and hosting an outdoor wedding comes with its unique set of challenges. Here is our complete guide on how to plan and host an outdoor wedding, including a detailed timeline of the steps you need to take.

Step 1: Selecting the Venue

  • Consider factors such as the size of the venue, the availability of amenities (such as restrooms and parking), and the backup plan in case of bad weather.

Step 2: Setting the Budget

  • Determine your wedding budget and allocate funds for the venue, catering, decor, entertainment, and other necessary expenses. 
  • Work with the venue to create a customized wedding package that fits your budget and vision.

Step 3: Sending Invitations

  • Create your guest list and send out save-the-date cards as soon as possible to give guests ample time to plan and make travel arrangements. 
  • Send out formal invitations at least two months before the wedding date and include a note on the dress code and any other important details.

Step 4: Planning the Details

  • Hire a wedding planner to help with logistics and to ensure everything runs smoothly on the day of the wedding. 
  • Select your wedding theme and decor, and plan the menu and entertainment options.
  • Work with your venue to rent necessary equipment such as chairs, tables and lighting.

Step 5: Preparing for the Big Day

  • Visit the venue a few days before the wedding to confirm all details and finalize setup plans.
  • Ensure all vendors (caterer, DJ, florist, etc.) are aware of the venue’s location and arrival time
  • Have a backup plan in case of inclement weather, such as renting tents or indoor spaces

Planning and hosting an outdoor wedding requires careful planning and attention to detail. Following this detailed checklist can help ensure your big day runs smoothly and becomes a cherished memory for you and your loved ones. At Chartwell Gardens, we provide personalized and comprehensive wedding packages to make your special day unforgettable. Contact us to learn more about hosting a wedding at Chartwell Gardens and how we can help bring your vision to life.