6 Simple Tips for Planning an Outdoor Class Reunion
Did you know that the average class reunion can cost you thousands of dollars? If you’re in charge of planning your class reunion, that’s a big responsibility, and it can carry a lot of weight on your shoulders. The good news is there are ways to make things easier while saving money when planning an outdoor class reunion.
1. Have an Estimated Number of Guests
This is the first question you need to ask yourself when planning an outdoor class reunion. You need to get a good estimate of how many people will be attending so that you can make sure you have an accurate headcount for food, drinks, and other supplies. You also want to know where most of these people live so that you can gauge how much travel will be involved. You can use social media to reach out to classmates and see who is interested in attending.
2. Find the Right Location
The location of your reunion can make or break the entire event; so, it’s important to choose wisely. If you’re planning an outdoor reunion, you’ll want to find a location that has plenty of space for everyone to gather and mingle. You’ll also want to make sure there are plenty of activities nearby in case people want to explore the area.
You should avoid locations that are too remote or difficult to get to. You want everyone to be able to attend, so make it as easy as possible for them.
3. Create a Budget
One of the most important things you can do when planning any kind of event is to create and stick to a budget. This will help you avoid overspending on things that are not necessary. When it comes to an outdoor reunion, you’ll want to budget for things, like food, drinks, decorations and entertainment.
You can save money by opting for a potluck-style meal or setting up a DIY photo booth. Get creative and see what you can do to stretch your budget as far as possible.
4. Send Out Save the Dates
As soon as you have a date and location picked out for your reunion, it’s time to start spreading the word. Send out “save the date” cards or emails as soon as possible so people can start making travel arrangements. The sooner you let people know about the reunion, the more likely they are to be able to attend.
You should also create a reunion website or Facebook group so people can stay up-to-date on all the latest details. This is a great way to communicate with everyone and make sure everyone is on the same page.
5. Plan Fun Activities
No matter how much people love catching up with old friends, they’re going to need something to do at your reunion. Plan some fun activities, like a scavenger hunt or a talent show, to keep people entertained. You can also set up some games, like cornhole or frisbee, for people to play.
Just make sure that the location you choose has enough space for people to move around and enjoy themselves. Nobody wants to be cramped in a small space all day long. Also, ensure that the activities you choose are appropriate for the age group of your attendees.
6. Don’t Forget the Photos
One of the best things about reunions is being able to look back on old photos and memories. Make sure you take plenty of pictures at your reunion so you can create a scrapbook or photo album. You can also set up a photo booth so people can take fun, silly pictures with their friends.
You should also assign someone to be in charge of taking video footage of the reunion. This is a great way to capture all the special moments and laughter.
If you’re looking for a spacious, picturesque location for your outdoor reunion, look no further than Chartwell Gardens. Our sprawling gardens and acres of green space are perfect for mingling and catching up with old friends. And, our convenient location in New Jersey means there’s plenty to do nearby if people want to explore the area. Get in touch with us today at 856-983-8827 to start planning your reunion at Chartwell Gardens!